Open the Payment Registration window.

Shows outstanding incoming payments as lines that represent sales documents where an amount is due for payment.

The Payment Registration window is designed to support you in tasks involved in balancing internal accounts by using actual cash figures to ensure effective collection from customers.

Most of the fields in the window cannot be modified. However, you can modify the Payment Made, Date Received, and Amount Received fields to reflect the actual cash situation before posting a payment.

All sales business documents are supported, such as orders, invoices, credit memos, and finance charge memos. Both partially posted and fully posted documents are included. The Description field indicates what kind of document the line represents. You can choose the Details button to view detailed information about a specific document and the related payment.

In the Posted Balance field that appears at the bottom of the Payment Registration window, you can see the balance of payments posted to the balancing account. The Unposted Balance field shows the amount that exists on unposted journal lines with the same balancing account. The Total Balance field shows the sum of the posted and unposted amounts for the balancing account.

You can change the balancing account that payments are posted to by choosing the Setup button. In the Payment Registration Setup window, you can also specify if the Date Received field is filled when you select the Payment Made check box. For more information, see Payment Registration Setup.

If payments are made in the bank, but the related document is not represented by a line in the Payment Registration window, typically because it is not posted, then you can use a special search function to find the document. For more information, see How to: Find Open Documents During Manual Payment Processing.

If a payment is late and you want to issue a finance charge to the document, you can choose the Finance Charge Memo button to initiate this process immediately. For more information, see How to: Process Overdue Payments Manually.

Tip

See Also